Genetic Alliance transforms health through genetics. We promote an environment of openness as essential to improving the health of individuals, families, and communities. Openness forms both the process and the product for Genetic Alliance. We bring together diverse stakeholders that promote novel partnerships in advocacy; integrate individual, family, and community perspectives to improve health systems; and revolutionize access to information to enable translation of research into services and individualized decision making.

Job Responsibilities

• Provide direct support to the President/CEO by serving as manager of the Executive Office.
• Serve as secretary to the President/CEO: manage incoming telephone calls, letters, and email
  communications, across multiple organizations and committees.
• Manage the President/CEO’s calendar, including managing time, tasks and scheduling all
  appointments and meetings.
• Check in with President/CEO daily to coordinate tasks and schedules.
• Answer the main phone line and the office door for the office - there are very few visitors
  and calls.
• Serve as secretary to the weekly staff meeting.
• Execute writing and research assignments, as well as special projects, as directed by the
  President/CEO and other staff on a per project basis.
• Assist the President/CEO in preparing for meetings.
• Handle all travel for the Executive department and other staff as needed.
• Provide general administrative support, including photocopying, word-processing, filing
  (both paper and electronic), and faxing.
• Participate in departmental meetings, as appropriate.
• Perform other related duties, as assigned by the President/CEO.
• Assist other staff as time allows.

Additional Qualifications:

Performance Skills Required
Time Management & Organization - Use effective time and project management skills to set priorities, independently maintain the President’s schedule and coordinate agendas. Coordinate and manage multiple projects. Excellent organizational skills to independently maintain full schedule of the President.

Professional Team Work and Productivity - Ability to work independently and/or as a team member, providing general office support as back up where needed. Ability to work well under pressure. Ability to use good judgment and exercise discretion. Individual must be self-assured, possess a professional demeanor, be self-motivated, able to work under pressure, and to communicate directly and honestly. Individual must also be self-directive and detail-oriented.

Communication Skills- Excellent interpersonal communication skills required. The successful candidate will be a highly effective communicator with their superior, colleagues and contacts.

Time Commitment- Regular working hours of 9AM-6PM. Flexibility to work longer hours, evenings and weekends as needed.

Writing & Editing - Compose and edit business documents on President's behalf, utilizing excellent communication skills, both written and verbal. Communicate to a wide variety of audiences on the President’s behalf.

Computer Skills – Exceptional ability to use software solutions for management, communication, scheduling and expense tracking. Advanced skills in Microsoft Office Suite. Familiarity with databases. Familiarity with Macintosh computer and server is a plus but not a requirement.

Office Equipment - Proficient use of standard office equipment - fax, photocopier, postage machine, printer.

Commitment to Organizational Vision – Should have a commitment to the mission of the organization. We are an open, honest culture that strives to grow, not only the organization, but also the individuals within it.

How to Apply:
Applications will be accepted until the job is filled. Please send a cover letter, resume, two writing samples, a list of references and a salary history (which will be held in strict confidence) via email to Sharon Terry: sterry@geneticalliance.org. Please include Executive Assistant in the subject line. We look forward to receiving your application. You can find us on the web at: www.geneticalliance.org.

Compensation: $35,000 to 50,000, depending on experience. Genetic Alliance offers a generous benefit plan and ample opportunity for growth. Genetic Alliance is an equal opportunity employer.

Please note that only those individuals whose qualifications match the current needs of the organization will be considered applicants and will receive responses from Genetic Alliance.

Genetic Alliance provides a very competitive compensation and benefits package.
Genetic Alliance is an equal opportunity employer